Admin Assistant II

Company: Vitalant
Location: Pittsburgh
Posted on: November 28, 2019

Job Description:

PRIMARY PURPOSE : Under direct supervision, this position performs advanced clerical and administrative duties for the assigned department. DUTIES AND RESPONSIBILITIES : Performs all assigned duties in compliance with internal SOPs and external regulations. Brings compliance issues to the attention of management. Assures quality customer service to all customers. Coordinates workflow and assists with training of clerical staff. Provides advanced clerical support (e.g., preparing reports, statistical spreadsheets, and assists with non-routine projects). Composes non-routine and highly confidential letters and memoranda. Provides clerical support to the management team. Creates and maintains file systems. Performs data entry and retrieval of information through the use of various software applications. Coordinates the incoming and outgoing distribution of mail, express mail/package services, inter-center mail, and/or other correspondence. Maintains records as required. Maintains microfiche and microfilm storage. Performs necessary retrieval and distribution of microfilmed documents as required. Oversees or coordinates logistics of activities and meetings, to include set-up and audio-visual equipment. Maintains department supplies (e.g., forms, office supplies, etc.). Receives and routes all incoming telephone calls. Screens and directs individuals to the appropriate staff member. Assists with special projects as needed. Performs all other duties as assigned. REQUIREMENTS: Knowledge/ Education High school graduate or GED required. Associates degree preferred. Thorough working knowledge of standard office procedures and equipment required. Skills/Abilities Proficient computer and data entry skills. Must be highly organized and detail oriented; accurate and timely. Must have good customer service and interpersonal skills. Efficient written and oral communication skills. Proficient in office filing system. Experience Two years related experience required. *********************************************************************************************** EEO/Minorities/Females/Disabled/Veterans Our organization is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please send an e-mail to accommodation@bloodsystems.org or call 1-844-220-2612 to let us know the nature of your request. A representative will respond to accommodation requests within two business days. Please note that this email/phone number is for medical/disability accommodations only and any other inquiries will not receive a response. For more EEO information about applicant rights click here For information about Pay Transparency rights click here Our organization participates in E-Verify, for more information click here All candidates who receive a conditional written offer of employment will be required to undergo a pre-employment drug test in accordance with the Company's established guidelines. . .

Keywords: Vitalant, Pittsburgh , Admin Assistant II, Other , Pittsburgh, Pennsylvania