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Maintenance Director

Company: Beacon Communities LLC
Location: Pittsburgh
Posted on: September 8, 2019

Job Description:

MAINTENANCE DIRECTOR - BEACON PITTSBURGH General Statement of Duties: Takes on a team approach to successfully support Regional Vice Presidents, Assistant Regional Vice Presidents and Property Managers and their scattered portfolio of properties. Must be able to create, coordinate and conduct trainings for Maintenance Supervisors and Property Managers. Maintains a fast pace schedule which may include out of state (overnight travel). Responsible for implementing and monitoring Preventative Maintenance Schedules for all components of the developments to include building equipment (boilers, HVAC units, hot water tanks, fire and life safety systems, etc.), maintenance tools and equipment. Responsible for the overall maintenance operations of assigned communities. Implementation and tracking of inventory control systems.Provides technical and troubleshooting assistance to Maintenance Supervisor's.Supervision Received: Reports to Assistant Vice President of OperationsFLSA: ExemptSupervision Exercised: Supervises direct reports as assigned.Essential Functions of the Position: (Any one position may not include all of the duties listed, nor do the listed examples include all duties that may be found in positions of this class)Fosters a positive, active and collaborative relationship with Regional Managers, Property Managers, residents, communities and associated agencies.Enforces and adheres to company policies, rules and regulations.Supervises Sr. Maintenance Supervisors, Maintenance Supervisors and contractors.Visits and inspects assigned properties on a Quarterly basis using the quarterly property inspection form.Assists team with the annual BRM property audits.Works with the operations team to create and conduct monthly trainings for community staff.Assists Sr. Maintenance Supervisors and Maintenance Supervisors with implementation of company objectives at the community level.Troubleshoots problems with scheduling and daily operations (service orders, repaints/recarpets, apartment turnovers, etc.) at assigned communities. Will be required to assist in the implementation of schedules and policies regarding the daily operations at the request of the V.P. of Operations.Assists V. P. of Operations in implementing energy and utility savings initiatives.Assists V. P. of Operations in implementing time management and efficiency standards.Reviews snow removal, and emergency overtime payroll to make sure numbers are in line with the annual budget, and approved practices are in place.Assists with planning schedules for emergency on-call shifts and after-hours maintenance at assigned communities.Reviews and tracks progress of service orders at assigned communities. Responsible for training Sr Maintenance Supervisors and Maintenance Supervisors in work order management and the efficient use of the computer system.Monitors inventory and purchases of maintenance supplies.Prepares and maintains maintenance and capital improvement budgets.Assist with and trains team members in conducting apartment and property inspections. Will be required to complete inspections at multi-property locations as requested by V. P. of Operations.Monitors completion of preventive maintenance schedules at multi-property locations as requested by V. P. of Operations.Maintains decorating replacements schedules, oversees and schedules unit and common area painting. Will be required to monitor the completion of these items on multi-property locations as requested by V. P. of Operations.Works patiently, professionally and cooperatively with residents and staff. Preserves and respects the confidentiality of resident information.Schedules and coordinates exterior siding repairs, emergency roof repairs, and minor repairs to HVAC systems. Insures that all major components of the home based property are covered by repair contracts where needed. Will be required to complete and/or monitor these same items on multi-property locations.Works with V. P. of Operations and operations team to obtain bulk pricing of common supplies and/or services (landscaping, paint, carpet, maintenance parts, etc.) from national vendors for all properties within the assigned portfolio.Negotiates and reviews all maintenance service and/or capital improvement project contracts as requested by V. P. of Operations.Insures that each Maintenance Supervisor is familiar and has information related to the applicable codes in the city, county or state where property is located.Monitors OSHA compliance on multi property locations.Responsible for making sure team members are maintaining a strict schedule of monthly safety trainings for their staff.Organizes training opportunities for maintenance staff of the home based property and multi property locations as needed and/or requested.Coordinates new staff training and completion of orientation check list for Maintenance Supervisors.Works with take over team on new acquisition and new construction startups.Attends construction job meetings and assist team with product choices and system designs.Assists with interview process for Maintenance Supervisor's positions.Minimum QualificationsEducation: High School Diploma or GED required. Bachelor’s Degree or Certificate in facilities management, engineering, architecture or similar discipline is preferred.Experience: Ten years of related property maintenance or construction supervision work experience. Designated certifications where required.Qualifications and Skills: Ability to manage and supervise maintenance supervisors and team members. Ability to manage multi-priorities and multi-tasks for portfolio of properties. Must possess analytical skills along with neat and orderly work habits. Maintain a valid driver's license. Possess adequate knowledge of plumbing, electrical and heating systems. Able to maintain a fast pace schedule which includes monthly overnight travel, for a week at a time. Must be able to be on- call for supervisory support and assistance 24 hours per days, seven days a week (excluding vacations or personal emergencies). Ability to handle emergency situations and pressure due to complexity and time sensitivity. Ability to be an active team member within the Company. Ability to preserve and respect resident and applicant confidentiality. Able to effectively work with all levels of organization, planning and coordinating logistics, computer competences, coaching, business/promotional writing, project management, cost-benefit analysis, budget development and ROI analysis, follow-up and evaluation.Physical Capabilities: Candidate must be able to life between 40 pounds, climb and work on ladders, work with arms raised overhead, stand/walk for long periods of time, climb stairs, bend at waist and knees to lift boxes, appliances, furniture, shovel snow, etc.At Beacon, we make a positive difference every day. Living Well by Design embodies our beliefs and drives our way of working. We care passionately about creating vibrant communities - and we can only do this by engaging the best and brightest employees from a variety of professional backgrounds. And just as we commit to Living Well by Design, we commit to your success.2018 Boston Globe Best Places to Work

Keywords: Beacon Communities LLC, Pittsburgh , Maintenance Director, Other , Pittsburgh, Pennsylvania

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