Payroll Specialist

Company: 1/ST Technology
Location: Washington
Posted on: January 27, 2023

Job Description:

Ready to take a different path? Passionate about Technology? Love horse racing? Eager to work in a rapidly growing industry? Fascinated by the world of gambling and casinos?If you answered YES to any of these questions, 1/ST TECHNOLOGY could be the right fit for you! https://1st.com/technologyThe Payroll Specialist position is responsible for the administration, coordination, support, evaluation and management of day-to-day payroll operations encompassing duties impacting the full employment life cycle of the employee population. The position reports to and receives direction from the Senior Vice President of Finance. This position takes a lead and professional role in organizing, coordinating and carrying out all payroll projects and processes. The role performs administrative, support and lead duties affecting employee populations in the US for two companies/entities with a day-to-day focus on one entity. The Payroll Specialist is a vital source of payroll and reporting information and works in a highly visible role. The role is the first point-of-contact employees interact with related to payroll items. The position compiles and/or assists with all payroll record-keeping to ensure all financial requirements of the Company are being met. This role's mindset and actions are strategic and tactical where tactical duties are performed with an understanding of Payroll's strategic impact to the business.The position's competencies include but are not limited to the following: Active Listening; Analytical Skills; Business Acumen; Communication Proficiency; Comprehension; Continuous Improvement; Critical Thinking; Customer Focus; Decision Making; Extremely Detail-Oriented; Financial Management; Flexibility; Organizational Skills; Personal Effectiveness & Credibility; Planning & Execution; Problem Solving & Analysis; Project Management; Relationship Development; Results Driven; Self-Assurance; Strategic Thinking; Tactical "Know-How"; Technology Skills; Time Management and Teamwork OrientationProactively prepares for and completes all payroll duties associated with bi-weekly payroll for one entity (regular basis) including processing payroll and compiling payroll data to maintain accurate payroll records (reviewing work time entered by employees in system for completeness and accuracy)Leads and/or partners with Payroll team members in migrating current payroll system to ADPInterfaces with third-party Payroll/HRIS service providerServes as the main point of contact for all Payroll activities, processes and reporting. Maintains awareness of laws and regulations directly impacting the company including payroll and financial activities and shares knowledge/information with the Finance/Payroll teamFields and responds to payroll inquiries and resolves discrepanciesServes as Payroll backup to Payroll team members based on fellow entity payrollInteracts with all department management team members related to payroll issues affecting team members including any missed work hoursPerforms duties associated with (including but not limited to): all applicable taxes; general ledger monthly closing; payroll journal recording; ad-hoc bank transactions; assisting with account reconciliations; analysis/reporting; garnishmentsMonitors employee 'time away from work bins', i.e. PTO, vacation, sick, personal, etc.Performs actions necessary to track and determine regular pay and overtime pay. Screens time-worked inputs for calculating, coding or other errors. Reconciles errors and maintains payroll records.Calculates and processes federal and state taxes and social security withholding, union dues (where applicable) and/or other deductions.Ensures payroll-related transactions are processed in compliance with external and internal policiesFacilitates and manages weekly, monthly and/or annual company reporting (internally and externally) which includes but is not limited to: Company specific and/or mandated Finance/Payroll reporting and SOX and Auditor required reporting; benefits/payroll administration; compensation administration; LOAs (Leaves of Absence). Maintains all records, logs and reporting in compliance with Finance/Payroll regulations. Creates on-going month-end, quarterly, year-end and ad-hoc organization reports for US and Canada including compiling internal management reports from payroll system.Reconciles payroll deposits, tax withholdings, wage garnishments and voluntary payroll deductionsParticipates in and/or leads efforts related to company audits involving Finance/Payroll reporting and/or data; Prepares payroll information and documentation for audit purposesPrepares responses to notices from governmental agencies regarding employee tax filings when necessary; Assists with tax return preparationTracks payroll related invoices as receivedScans, uploads and files payroll documentsEnters new hires into Payroll/HRIS systemProcesses employee status changes in the Payroll/HRIS systemProcesses unemployment claimsProcesses employment verificationsStays current and maintains knowledge of rules and laws which govern the payroll administration policies and practicesPerforms other duties as assignedAssociate's or Bachelor's degree in Finance or related fieldMinimum of three (3) years of payroll experience including but not limited to: payroll processing, tax filing, tax reconciliation and accounting/general ledger experience related to payrollProficient experience in working with payroll systems specifically ADPProficient in Microsoft Office Suite and similar software (One Drive, Google Docs)Effective, consistent and impeccable communication (verbal and written), detail-oriented, interpersonal, organizational, presentation, teamwork, time management and training skillsAnalytical and problem-solving skillsDemonstrated ability in ensuring compliance with federal, state and local regulationsAbility to maintain confidential information and knowledge of confidential mattersAbility to work at ease with cross-functional teams spanning multiple US/Canada locationsMust be personable and approachable; Demonstrate professionalism, integrity and active listening skills at all timesMust be able to work effectively and efficiently in a fast-paced environment including stressful situationsSelf-starter, self-motivator, highly organized. Motivated to excel, competitive in nature and does not confuse "efforts" with "results".Demonstrates and maintains flexibility and adapts to changes within industry and companyKnowledge of horse racing is a plusPreferred Experience and/or Education: Prior experience with employee populations of 250-500 employees; Prior experience with facilitating payroll function for two entities; Knowledge of basic accounting principlesCompensation is commensurate with experience and includes a competitive base salary, bonus opportunity and benefitsADDITIONAL INFORMATIONThis position does not have supervisory responsibilities/dutiesThis position is empowered to take initiative with applicable duties/projectsNo travel requiredCompensation is commensurate with experience and includes a competitive base salary and benefitsBase Work Location - Position can be based at the Washington, PA office location. Position classification is 'Hybrid'1/ST Technology is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Keywords: 1/ST Technology, Pittsburgh , Payroll Specialist, Other , Washington, Pennsylvania