Payroll Specialist
Company: 1/ST Technology
Location: Washington
Posted on: January 27, 2023
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Job Description:
Ready to take a different path? Passionate about Technology?
Love horse racing? Eager to work in a rapidly growing industry?
Fascinated by the world of gambling and casinos?If you answered YES
to any of these questions, 1/ST TECHNOLOGY could be the right fit
for you! https://1st.com/technologyThe Payroll Specialist position
is responsible for the administration, coordination, support,
evaluation and management of day-to-day payroll operations
encompassing duties impacting the full employment life cycle of the
employee population. The position reports to and receives direction
from the Senior Vice President of Finance. This position takes a
lead and professional role in organizing, coordinating and carrying
out all payroll projects and processes. The role performs
administrative, support and lead duties affecting employee
populations in the US for two companies/entities with a day-to-day
focus on one entity. The Payroll Specialist is a vital source of
payroll and reporting information and works in a highly visible
role. The role is the first point-of-contact employees interact
with related to payroll items. The position compiles and/or assists
with all payroll record-keeping to ensure all financial
requirements of the Company are being met. This role's mindset and
actions are strategic and tactical where tactical duties are
performed with an understanding of Payroll's strategic impact to
the business.The position's competencies include but are not
limited to the following: Active Listening; Analytical Skills;
Business Acumen; Communication Proficiency; Comprehension;
Continuous Improvement; Critical Thinking; Customer Focus; Decision
Making; Extremely Detail-Oriented; Financial Management;
Flexibility; Organizational Skills; Personal Effectiveness &
Credibility; Planning & Execution; Problem Solving & Analysis;
Project Management; Relationship Development; Results Driven;
Self-Assurance; Strategic Thinking; Tactical "Know-How"; Technology
Skills; Time Management and Teamwork OrientationProactively
prepares for and completes all payroll duties associated with
bi-weekly payroll for one entity (regular basis) including
processing payroll and compiling payroll data to maintain accurate
payroll records (reviewing work time entered by employees in system
for completeness and accuracy)Leads and/or partners with Payroll
team members in migrating current payroll system to ADPInterfaces
with third-party Payroll/HRIS service providerServes as the main
point of contact for all Payroll activities, processes and
reporting. Maintains awareness of laws and regulations directly
impacting the company including payroll and financial activities
and shares knowledge/information with the Finance/Payroll
teamFields and responds to payroll inquiries and resolves
discrepanciesServes as Payroll backup to Payroll team members based
on fellow entity payrollInteracts with all department management
team members related to payroll issues affecting team members
including any missed work hoursPerforms duties associated with
(including but not limited to): all applicable taxes; general
ledger monthly closing; payroll journal recording; ad-hoc bank
transactions; assisting with account reconciliations;
analysis/reporting; garnishmentsMonitors employee 'time away from
work bins', i.e. PTO, vacation, sick, personal, etc.Performs
actions necessary to track and determine regular pay and overtime
pay. Screens time-worked inputs for calculating, coding or other
errors. Reconciles errors and maintains payroll records.Calculates
and processes federal and state taxes and social security
withholding, union dues (where applicable) and/or other
deductions.Ensures payroll-related transactions are processed in
compliance with external and internal policiesFacilitates and
manages weekly, monthly and/or annual company reporting (internally
and externally) which includes but is not limited to: Company
specific and/or mandated Finance/Payroll reporting and SOX and
Auditor required reporting; benefits/payroll administration;
compensation administration; LOAs (Leaves of Absence). Maintains
all records, logs and reporting in compliance with Finance/Payroll
regulations. Creates on-going month-end, quarterly, year-end and
ad-hoc organization reports for US and Canada including compiling
internal management reports from payroll system.Reconciles payroll
deposits, tax withholdings, wage garnishments and voluntary payroll
deductionsParticipates in and/or leads efforts related to company
audits involving Finance/Payroll reporting and/or data; Prepares
payroll information and documentation for audit purposesPrepares
responses to notices from governmental agencies regarding employee
tax filings when necessary; Assists with tax return
preparationTracks payroll related invoices as receivedScans,
uploads and files payroll documentsEnters new hires into
Payroll/HRIS systemProcesses employee status changes in the
Payroll/HRIS systemProcesses unemployment claimsProcesses
employment verificationsStays current and maintains knowledge of
rules and laws which govern the payroll administration policies and
practicesPerforms other duties as assignedAssociate's or Bachelor's
degree in Finance or related fieldMinimum of three (3) years of
payroll experience including but not limited to: payroll
processing, tax filing, tax reconciliation and accounting/general
ledger experience related to payrollProficient experience in
working with payroll systems specifically ADPProficient in
Microsoft Office Suite and similar software (One Drive, Google
Docs)Effective, consistent and impeccable communication (verbal and
written), detail-oriented, interpersonal, organizational,
presentation, teamwork, time management and training
skillsAnalytical and problem-solving skillsDemonstrated ability in
ensuring compliance with federal, state and local
regulationsAbility to maintain confidential information and
knowledge of confidential mattersAbility to work at ease with
cross-functional teams spanning multiple US/Canada locationsMust be
personable and approachable; Demonstrate professionalism, integrity
and active listening skills at all timesMust be able to work
effectively and efficiently in a fast-paced environment including
stressful situationsSelf-starter, self-motivator, highly organized.
Motivated to excel, competitive in nature and does not confuse
"efforts" with "results".Demonstrates and maintains flexibility and
adapts to changes within industry and companyKnowledge of horse
racing is a plusPreferred Experience and/or Education: Prior
experience with employee populations of 250-500 employees; Prior
experience with facilitating payroll function for two entities;
Knowledge of basic accounting principlesCompensation is
commensurate with experience and includes a competitive base
salary, bonus opportunity and benefitsADDITIONAL INFORMATIONThis
position does not have supervisory responsibilities/dutiesThis
position is empowered to take initiative with applicable
duties/projectsNo travel requiredCompensation is commensurate with
experience and includes a competitive base salary and benefitsBase
Work Location - Position can be based at the Washington, PA office
location. Position classification is 'Hybrid'1/ST Technology is an
equal opportunity employer. All qualified applicants will receive
consideration for employment without regard to race, color,
religion, sex, sexual orientation, gender identity, national
origin, disability, or veteran status.
Keywords: 1/ST Technology, Pittsburgh , Payroll Specialist, Other , Washington, Pennsylvania
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