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Lead Purchasing Agent

Company: Department of Veterans Affairs
Location: Clarksburg
Posted on: June 12, 2021

Job Description:

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Duties

Summary

The incumbent is a member of Prosthetic & Sensory Aids Service (PSAS) within the Prosthetic

Service Line under the VISN 5, Louis A. Johnson Clarksburg VA Medical Center.

Learn more about this agency

Responsibilities

The Lead PA must have social awareness, tact and diplomacy, and good communication

skills. He/she must be able to anticipate the need for action and know who to reach out to if

unable to resolve. He/she must also possess the ability to deal effectively with individuals and

groups and to adjust to difficult or stressful situations.

The Lead Purchasing Agent will lead a team of 3 or more GS-1105-07 Purchasing Agents.

Major Duties

  1. Distribute and balance the workload among employees in accordance with established

workflow or job specialization, assure timely accomplishment of the assigned workload,

and assure that each employee has enough work to keep busy.

  1. Keep in touch with the status and progress of work, and make day-to-day adjustments in

accordance with established priorities, obtaining assistance from the supervisor on

problems that may arise, such as backlogs which cannot be disposed of promptly.

  1. Estimate and report on expected time of completion of work and maintain records of work

accomplishments and time expended and prepare production reports as requested.

  1. Instruct employees in specific tasks and job techniques and make available written

instructions, reference materials and supplies.

  1. Give on the job training to new employees in accordance with established procedures and

practices.

  1. Maintain a current knowledge and answer questions of other employees on procedures,

policies, directives, etc. and obtain needed information or decisions from supervisor on

problems that come up.

  1. Check on work in progress or spot check work not requiring review (e. g., filing or direct

services) and review completed work to see that supervisor's instruction on work

sequence, procedures, methods, and deadlines have been met.

  1. Amend or reject work not meeting established standards, refer to supervisor questions or

matters not covered by standards.

  1. Monitor working conditions such as seating, ventilation, lighting, safety, etc.

  2. Approve leave for a few hours or for emergencies.

  3. Inform employees of available services and employee activities.

  4. Resolve simple, informal complaints of employees and refer others to supervisor.

  5. Report to supervisor on performance, progress and training needs of employees, and on

behavior problems; and

  1. Provide information to supervisor as requested concerning promotions, reassignment.

Purchasing Agent Duties

Performs technical level purchasing support adhering to the FAR, VAAR, VHA, and Prosthetics

Directives and Handbooks, VISN policy and station memorandums to acquire patient specific

medical equipment supplies and services. To include rentals to meet the outpatient medical needs

of the services, which include all outpatient durable medical equipment and supplies, rehabilitation

equipment, mobility and daily living aids, neuro-sensory, home oxygen, inpatient surgical implants

and supplies. Submits Acquisition Plans and Procurement Packages for stock and Veteran

specific needs to the Network Contracting Office and uploads quotes, bids, invoices, consults, and

other important documents to the Electronic Contract Management System (eCMS). Verifies Data

Universal Numbering System (DUNS) and Bradstreet information and ensures each vendor is in

the System for Award Management (SAM) and in good standing to do business with the

government. Verifies accountability of all prosthetics expenditures in both the purchase menu and

the prosthetics program and associates all obligations to the individual Veteran. Ensures the

services provided are documented as the type of service and duration. Verifies adherence to

training and other contractual agreements. Follow up action on the status of all these orders is

required weekly until purchased and direct patient care

KNOWLEDGE REQUIRED BY THE POSITION

Knowledge of the following specialized programs within the service to assist in administering

processes to ensure continuous quality of care for patients:

a. Home Medical Equipment Program

b. Automobile Adaptive Equipment Program

c. Item Recall Program (Food and Drug Administration (FDA) recalls and QIR process)

d. Major Medical Equipment Program

e. Loan Program

f. Visual Impairment Services Team (VIST)

g. Communication Device Program

h. Home Oxygen Program

i. Restoration Program (Eye, Ear, Nose, etc.)

j. Clothing Allowance Program

k. Optical Program (Eyeglasses, Contact Lens, etc.)

l. National Blanket Purchase Agreement (BPA) program

m. Waiver process for Non-BPA items

n. Dental Clinic

Work Schedule: Monday-Friday 8am-4:30pm

Telework: Not Available

Virtual: This is not a virtual position.

Position Description/PD#: Lead Purchasing Agent/PD21011O

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not required

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

No

Promotion Potential

8

  • Job family (Series)

1105 Purchasing

  • Requirements

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Requirements

Conditions of Employment

  • You must be a U.S. Citizen to apply for this job
  • Designated and/or random drug testing may be required
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/10/2021.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-8 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: in-depth or broad knowledge of a body of purchasing regulations, methods,

procedures, and business practices to make purchasing involving specialized requirements; communicate and provide customer service to vendors, Veterans, medical center staff, etc.; manage and maintain information.

You will be rated on the following Competencies for this position:

  • Communication
  • Computer Skills
  • Manages and Organizes Information
  • Manages Resources
  • Teaches Others

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Incumbent works in a health care office and may be exposed to infectedpatients and contaminated materials and may be required to don protective clothing appropriate to the health

care environment. Normal duties are performed in an office setting, which has adequate heat,

light and ventilation; however, on a daily basis the incumbent must retrieve prosthetics items

from various storage areas. The incumbent may on occasion, accompany the Manager and/or

Prosthetic Representative on visits to the patient's homes or to a vendor for shop inspections.

Incumbent has direct daily contact with patients and will handle equipment returned from

veterans with contagious diseases; therefore, the incumbent is required to practice Standard

Precautions on a daily basis. Standard precautions include wearing of gloves while handling

disinfectants used daily on returned reusable medical equipment as well as wear of personal

protective equipment used to reduce the risk of disease transmission. This position requires

potentially long periods of continued sitting, with intermittent bending, pulling, and

pushing. Movement between work areas within the health care system is expected. Occasional

lifting of objects < 20 pounds may be required.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Keywords: Department of Veterans Affairs, Pittsburgh , Lead Purchasing Agent, Other , Clarksburg, Pennsylvania

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