Administrative Assistant
Company: Williams Lea
Location: Wheeling
Posted on: June 12, 2021
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Job Description:
Williams Lea is the global provider of skilled business-critical
support services to financial, legal and professional services
firms. We connect people, processes and technology to manage
documents and streamline key operational functions. From our humble beginnings as a financial printer in London, to
our position today as a global outsourcing leader, our business is
built a strong heritage, great relationships and a talented team.
Our 6,000 worldwide employees work onsite at clients and
onshore/offshore at Williams Lea operations providing rivaled
support and helping clients transform their support operations.
With revenues of over $400 million, Williams Lea is backed by
Advent International, one of the largest global private equity
investors. The Administrative Assistant is a professional delivering
exceptional customer service to external stakeholders. Williams Lea is hiring Administrative Assistant's for the
following shifts: Sunday-Thursday, 7am-4pm Tuesday-Saturday, 8am-5pm Monday-Friday, 9am-6pm Tuesday-Saturday, 3pm-12am Sunday-Thursday, 2pm-11pm Monday-Friday, 2pm-11pm Sunday-Thursday, 11pm-8am Tuesday-Saturday, 11pm-8am Responsibilities include, but are not limited to, the
following: Maintain/cover the reception desk Receive daily deliveries and mail Greet and assist visitors to the office and provide general
support (answer questions, photocopy, etc.) to visitors Organize and schedule meetings and appointments in conference
rooms, including assisting sub-tenants with conference room
needs Make arrangements for and coordinate catering for in-office
events/meetings Enter vendor invoices into Chrome River, investigate past due
invoices and ensure payment Print/email documents for other staff/attorneys Prepare certified mailings Prepare UPS/Fedex packages/labels Ensure evening mail and UPS packages are sent Coordinate activating/deactivating building access and parking
cards Clean conference rooms after meetings/events Clean kitchen at end of the day Back-up office services personnel when absent Perform as back-up receptionist for other offices, when
necessary Provide Document Production Support such as DocuSign, redlines,
revisions, transcriptions, formatting, conversions, quick proofing,
as needed Job Qualifications High school diploma or equivalent Minimum (1) year administrative support experience preferably in
a legal, banking or large corporate environment Skilled in the use MS Office software (Word, Excel, PowerPoint);
strong keyboarding and typing skills Familiar with other software programs for providing
administrative support Strong attention to detail; able to work on multiple projects
simultaneously Must have good organizational skills Must be able to meet deadlines and complete all projects in a
timely manner Ability to handle sensitive and/or confidential documents and
information Able to exercise good judgment to make decisions that conform to
business needs and policy Good problem solving skills, with the ability and understanding
of when to escalate a problem to a supervisory level Ability to maintain professional composure when working with
immediate deadlines Ability to work both independently and collaboratively as part
of a team Ability to work in a fast paced environment Ability to communicate professionally both verbally and in
writing Demonstrate proficiency in using equipment/technology/software
and hardware necessary to perform job functions Must be self-motivated with a positive attitude Your safety and well-being As we all continue to deal with the effects of COVID-19, your
health and well-being remain our top priority. In preparation for
returning to our workplaces, the following guidance has been
developed with reference to government, designated authority, as
well as feedback received from employees. This guidance is further
supported by our Wellness site content and external resources to
help you manage through these unprecedented times. Face masks To supplement social distancing and where stipulated, everyone
is required to wear a face mask at all times upon entering, and
when working within the building. Social distancing Workstations and office areas are continually evaluated to
ensure the 2m/6ft social distancing rule can be applied and adhered
to by all employees. It is the policy of Williams Lea to ensure equal employment
opportunity without discrimination or harassment on the basis of
race, color, creed, religion, national origin, alienage or
citizenship status, age, sex, sexual orientation, gender identity
of expression, marital or domestic/civil partnership status,
disability, veteran status, genetic information, or any other basis
protected by law. Williams Lea is a drug-free workplace and
performs pre-employment substance abuse testing.
Keywords: Williams Lea, Pittsburgh , Administrative Assistant, Other , Wheeling, Pennsylvania
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