Senior Administrative Associate

Company: Williams Lea
Location: Wheeling
Posted on: June 12, 2021

Job Description:

Williams Lea is the global provider of skilled business-critical support services to financial, legal and professional services firms. We connect people, processes and technology to manage documents and streamline key operational functions. From our humble beginnings as a financial printer in London, to our position today as a global outsourcing leader, our business is built a strong heritage, great relationships and a talented team. Our 6,000 worldwide employees work onsite at clients and onshore/offshore at Williams Lea operations providing rivaled support and helping clients transform their support operations. With revenues of over $400 million, Williams Lea is backed by Advent International, one of the largest global private equity investors. Williams Lea is hiring for Senior Associate for our Downtown Wheeling, WV office to work the following shift Monday to Friday from 8:00 am to 5:00 pm Benefits: MedicalDentalVision401kPTOLife InsurancePrescription Drug PlanFlexible Spending AccountDomestic Partner BenefitsCommuter BenefitsCompany Provided Parking Do you enjoy the reconciliation of data? This position could be for you! The Expense Associate provides data entry, review and/or reconciliation of reimbursable business expenses and expense reports for our clients. Job duties Utilize appropriate logs and/or tracking software for all-expense processing workThoroughly assess job request and ensure appropriate completion of job tasks throughout task lifecycleCreate, process, and/or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted/receivedComplete data entry to appropriate expense processing software, as needed; may include adding accounts, vouchers, requests, general ledger numbers and/or obtaining correct documentation and/or approvalsReview requests for compliance with policies and/or procedures; escalate concerns to supervisorUse established procedures, standards, and formats to complete expense processing requests to client satisfactionDemonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functionsCommunicate with team members, lead, supervisor or client on job or deadline concernsMeet contracted deadlines for service delivery to our clientsTroubleshoot basic software or hardware problems Job qualifications High school diploma or equivalentMinimum (1) year administrative support experience preferably ina legal, banking or large corporate environmentSkilled in the use of MS Office software (Word, Excel); strong keyboarding skillsFamiliar with other software programs for providing expense processing supportStrong attention to detail; able to work on multiple projects simultaneouslyMust have good organizational skillsMust be able to meet deadlines and complete all projects in a timely mannerAbility to handle sensitive and/or confidential documents and informationAble to exercise good judgment to make decisions that conform to business needs and policyGood problem-solving skills, with the ability and understanding of, when to escalate a problem to a supervisory levelAbility to maintain professional composure when working with immediate deadlinesAbility to work both independently and collaboratively as part of a teamAbility to work in a fast-paced environmentAbility to communicate professionally both verbally and in writingMust be self-motivated with a positive attitudeProven customer service skills are required in order to create, maintain and enhance customer relationships Your safety and well-being: As we all continue to deal with the effects of COVID-19, your health and well-being remain our top priority. In preparation for returning to our workplaces, the following guidance has been developed with reference to government, designated authority, as well as feedback received from employees. This guidance is further supported by our Wellness site content and external resources to help you manage through these unprecedented times. Face masks: To supplement social distancing and where stipulated, everyone is required to wear a face mask at all times upon entering and when working within the building. Social distancing: Workstations and office areas are continually evaluated to ensure the 2m/6ft social distancing rule can be applied and adhered to by all employees. It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law. Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing PandoLogic. Keywords: Administrative Assistant, Location: Wheeling, WV - 26003

Keywords: Williams Lea, Pittsburgh , Senior Administrative Associate, Other , Wheeling, Pennsylvania