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GME Senior Department Manager

Company: UPMC
Location: Pittsburgh
Posted on: September 16, 2020

Job Description:

At UPMC, we are committed to keeping our community safe and healthy as the COVID-19 pandemic unfolds. As our team continues to provide Life Changing Medicine to our patients, our recruiters will continue to fill positions throughout this time. Interviews and other processes may be modified to protect the safety of our candidates and employees. Thank you for your patience.

Job Title: GME Senior Department Manager

Job ID: 038286472

Status: Full-Time

Regular/Temporary: Regular


Shift: Day Job

Facility: University of Pittsburgh Physicians

Department: 65057 POP10 MED Geriatrics

Location: 3471 Fifth Avenue, Pittsburgh PA 15213


University of Pittsburgh Physicians is seeking a full-time GME Senior Department Manager to support the Department of Geriatrics at the Kaufmann Medical Building on UPMC Presbyterian's campus!

Under general supervision, this position is responsible for awide range of diverse administrative functions, ensuring that regulatory andaccreditation standards are met, educational activities that support thecurriculum are established, departmental procedures and guidelines are createdand enforced, and recruitment activities are coordinated and implemented forthe Department’s/Division’s Residency and Fellowship programs.

This position also acts as a liaison between the department, theUPMC Physician Services Division, the University of Pittsburgh School ofMedicine, and UPMC Graduate Medical Education. The GME Senior DepartmentManager will interface with educational leadership, work directly with fellowsand the Education Committee, and coordinate multiple educational projects witha wide spectrum of colleagues (fellows, medical students, physicians,etc.).

Responsibilities also include,but are not limited to, coordinating interviews and other recruitment activitiesfor fellows, onboarding new fellows (licensure, visas, etc.), setting up newfellows with department/UPMC access (badge IDs, etc.), scheduling lectures andcourses, coordinating schedules, managing expenses, organizing reports forprograms (training logs, educational requirements, etc.), attending committeemeetings, and creating agendas and taking meeting minutes. Additionally, therewill be some general faculty and resident support activities.

The ideal candidate for thisposition will have exceptional administrative, organizational, and multitaskingskills. Previous work experience in a GME, medical, and/or academic program settingis strongly preferred, while any experience with visas and/or licensure guidelinesis a plus. Strong communication skills and a high level of professionalism arevital qualities for this position, as well, as are proficient computer andMicrosoft Office skills (specifically with Excel, PowerPoint, and Outlook).


Responsible for the daily coordination, compliance, and management of all aspects of the Department's graduate medical education primary/core program.

Assist the Program Director in coordinating activities with certifying boards and national societies for database reporting, annual reports, etc.

Coordinate conferences, grand rounds, outside speakers, and other formal didactic events.

Prepare and transcribe letters, memos, and other correspondence for the various program director(s).

Assist with marketing and recruitment efforts for the Department, including creating PowerPoint presentations, coordinating advertisements, and developing and editing brochures, fliers, and educational materials.

Serve as the liaison between the medical students and residents, hospital administrators, physicians, UPMC, the University of Pittsburgh, and the community-based offices for the residency or sub-specialty program(s).

Perform/support audits, as necessary.

Manage new resident recruitment, matching, orientation, contracting, and hiring processes for the residency or sub-specialty program(s).

Responsible for all aspects of credentialing/admissions, facilitating licensure applications, and resolving visa/immigration related issues via the appropriate UPMC PSD procedures.

Ensure that all resident(s)/fellow(s) meet compliance and annual training requirements outlined by UPMCMEP, UPMC, UPP, or other agencies.

Responsible for departmental orientation process for resident(s)/fellow(s).

Assist with financial reporting, including budget preparation, budget monitoring, and reimbursements and disbursements for the residency or sub-specialty program(s).

Maintain resident personnel information (including confidential evaluations and counseling records) and monitor appropriate licensure and testing levels.

Develop and maintain comprehensive administrative support, and has primary responsibility for various databases and information collection tools to track resident and fellow performance evaluations, time rotation through GME ROCS, work hours, and other key metrics as required by the UPMC Office of Graduate Medical Education and the ACGME.

Process or assist in processing resident and fellow payroll.

Responsible for the administrative oversight of all regulatory, compliance, and accreditation activities associated with the Department's residency or sub-specialty program(s).

Maintain current knowledge of compliance and regulatory requirements, and prepare for and coordinate the mid-cycle internal site review and ACME site survey for residency or sub-specialty.

Ensure training licensure and malpractice requirements are completed as a precursor to participation in clinical activities.

The 24 primary/core programs are identified on the ACEGME http://www.acgme.org and the ABMBS http://www.abms.org websites.


Associate's Degree in Business, Education, or related field required AND two years of experience in a related area (primarily in an academic program office or medical setting).

A combination of experience and education will be considered.

Bachelor's Degree preferred.

Knowledge of licensure and visa guidelines required.

Knowledge of Accreditation Council of Graduate Medical Education (ACGME) and continuing education guidelines.

Proficient computer skills, including use of the Internet, PowerPoint, Excel, spreadsheets, and GME ROCS.

Word and related software required.

Excellent communication, organizational, and time management skills necessary.

Ability to meet deadlines required.

Licensure, Certifications, and Clearances:

Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran Salary Range: $17.97 to $29.87 / hour

Union Position: No

UPMC VALUES At UPMC, our shared goal is to create a cohesive, positive, experience for our employees, patients, health plan members, and community. If you too are driven by these values, you may be a great fit at UPMC!







UPMC provides a total rewards package that can help you achieve the goals you have for your career and your personal life. Whether you want to learn a new skill through a training course, reach personal health and wellness targets, become more involved in your community, or follow a career path that provides you with the right experience to be successful, UPMC can help you get to where you want to be.

Now more than ever, YOU can help us shape our communities and UPMC into a better place for everyone to work, study, play, and thrive.

UPMC Health Plan Named Best Places to Work for LGBTQ Equality in 2020 UPMC Ranked #1 Best Places for Women and Diverse Managers in 2019

Keywords: UPMC, Pittsburgh , GME Senior Department Manager, Other , Pittsburgh, Pennsylvania

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